Computer Software License

I. Policies Regarding Computer Software Licenses.


1. The County Information Systems Department purchases licenses permitting the use of computer software. The County does not own this software or its related documentation and, except as authorized by the owner thereof, does not have the right to reproduce it.

2. With regard to use on local area networks or on multiple machines, the County's employees shall use software only in accordance with the license agreement(s).

3. County employees learning of any misuse of software or related documentation within the County shall notify the County Information Systems Department.

4. According to U.S. Copyright law, illegal reproduction of software can result in civil damages of as much as $50,000.00 and criminal penalties including fines and imprisonment. The County does not condone the illegal duplication of software.

5. All software must be acquired with the approval of Information Systems. The original CD’s and a copy of the software License and purchase order for software will be maintained by Information Systems. A copy of the Purchase Order and software certificate, if provided, will be filed in a software file for proof of ownership. Only authorized software shall be installed on County-owned equipment. For any software not directly purchased by the County, a copy of the sales receipt and software certificate, if issued, must be submitted to Information Systems for proof of ownership.

II. Corrective and Disciplinary Action.


Violation of this policy can result in disciplinary action ranging from a warning, a suspension of computer use, suspension from employment, or dismissal from County employment, depending on the circumstances of the incident.

In addition, criminal prosecution and civil liability may apply to actions outside the scope of an employee’s office or duties, and found to involve willful misconduct, actual malice, actual fraud or criminal violations of law.

Guidelines:


Do not load any software on your County owned system without authorization and supporting proof of software purchase.

As a standard practice to minimize the exposure of county systems to improper loading of software most systems installed will have the A-drives and CD ROM drives inactivated. You must make a written request for approval to have either one of these drives activated for situations where they are required to carry out your normal job duties as described in your job description. Requests should be sent to Information Systems, to the attention of the Director of Technology Administration. Once made active it would be your responsibility to assure that no inappropriate software is loaded on that system.

Most file sharing can be accomplished through the network. If a shared network drive would benefit you please contact the Network Administrator via our help line.

If you only have an occasional file on a diskette that needs to be loaded to a shared drive on the network, you can contact the Help Line and request this to be done for you. It may be necessary to set up a shared drive. If you have a frequent need to load files from a floppy disk, you should request the activation of your A-drive for this purpose.